Who This Is For
Texas cities, counties, and special districts with fewer than 100 employees. In most of these organizations, HR belongs to a city secretary, an assistant manager, or a finance director who already has a full job. The systems underneath that job (personnel files, written policies, pay practices, discipline records) were inherited from whoever held the desk before. Nobody knows for certain what shape they are in, and the first person to find out is usually opposing counsel.
What the Current State Costs
You do not have to guess at the stakes. The numbers are public.
An open records request exposes the personnel file exactly as it sits today, whatever condition it is in. Against any one of these numbers, the audit fee is a rounding error.
What Gets Audited
The audit scores your organization across the six domains of the People Systems Design framework, each examined in municipal terms.
Job descriptions, the policy manual, and who actually has authority to hire, discipline, and terminate.
Personnel files, documentation quality, records retention, and compliance posture under FLSA, FMLA, and Texas law.
How people are hired, onboarded, and separated, and where those processes break.
Whether supervisors have been trained to document, correct, and evaluate, or have been left to improvise.
Turnover data, claims history, and whether leadership can see problems before they become claims.
Evaluation practices, discipline consistency, and pay practices that either hold the system together or quietly undo it.
Pricing
Three fixed fees. No hourly billing, no open-ended proposal.
- Sample review of personnel files
- Handbook and policy gap list
- Written summary of findings
- Full six-domain audit with staff interviews
- Council-ready findings report
- Priced 90-day repair roadmap
- Sample review of personnel files
- Handbook and policy gap list
- Full six-domain audit with staff interviews
- Findings briefing by video
- Council-ready findings report with statutory citations
- Priced 90-day repair roadmap
- Everything in the Compliance Audit
- Council-ready findings report, every finding cited to the governing statute, rule, or policy
- Priced 90-day repair roadmap
- Completed council memo, ready for your agenda packet
- One on-site FACTS documentation session for your supervisors
Built for Municipal Purchasing
The audit is priced so that most city managers and administrators can authorize it under existing signature authority, without a council agenda item. Confirm your local purchasing policy; the engagement will be structured to fit it. A vendor packet with W-9, insurance certificates, and references is available on request. If your city attorney prefers to direct the engagement, the work proceeds within that structure.
A Findings Report Your Council and Attorney Can Rely On.
If any part of the engagement fails to meet your standard, the final 25% of the fee is waived. This guarantee applies if:
- The report is not delivered within 30 business days of document receipt
- Any finding lacks a citation to the governing statute, rule, or policy
- The report is not written for direct presentation to your governing body
Timeline
The document request arrives on day one. Personnel file samples, the current handbook, pay schedules, and recent separation records.
File review, policy analysis, and staff interviews. About two hours of your team's time in total.
The report is delivered within 30 business days of document receipt, with the findings briefing scheduled the same week.
After the Audit
The repair roadmap prices each fix separately. Your organization can complete the work in-house using the roadmap, engage me for the repair phase, or stop at the report. The audit stands on its own either way, and there is no obligation past the fixed fee.
Questions Cities Ask
Your Files Are in Whatever Condition They Are in Right Now. The Audit Just Tells You First.
A 20-minute scoping call confirms the tier that fits, the timeline, and your purchasing structure. If you do not need the audit, you will hear that on the call.