Every filing, notice, posting, and review a Texas employer should have on the calendar this year, organized by quarter, with owners and stakes explained in plain language.
Fixed legal deadlines are labeled with dates; recommended practices are labeled by month and represent the maintenance rhythm that keeps Texas employers out of trouble. Assign every item an owner. Last updated July 03, 2026; deadlines can change, so verify current-year specifics with the issuing agency or your advisor before relying on them.
Applies to: All employers
For tax year 2026 W-2s (filed January 2027), confirm your payroll provider's handling of the new overtime premium reporting in Box 14. Ask in writing now, not in December.
Applies to: All employers
Quarterly 941s continue April 30, July 31, and October 31.
Applies to: All Texas employers subject to TWC unemployment tax
Quarterly deadlines: January 31, April 30, July 31, October 31.
Applies to: Employers with more than 10 employees, unless in an exempt low-hazard industry
Summary of the prior year's work-related injuries and illnesses, posted where notices go. Electronic submission applies to certain employers by March 2.
Applies to: All Texas employers
State-required notice that employees may be eligible for the federal Earned Income Tax Credit. Cheapest possible compliance win; pair it with W-2 distribution.
Applies to: Establishments of 250+, or 20+ in designated industries
Submitted through OSHA's ITA portal.
Applies to: All employers
Standard quarterly cycle.
Applies to: All employers
Walk every location against current federal and Texas poster checklists. Replace outdated versions. Our poster FAQ lists the required set.
Applies to: All employers
One pass through the handbook: PTO payout language, at-will disclaimer, AI use policy, break rules, and anything the last year's incidents exposed.
Applies to: All employers
Sample or full audit of I-9 completeness, retention, and reverification dates, before an agency does it for you.
Applies to: All employers
Standard quarterly cycle.
Applies to: All employers
Verify every salaried-exempt role still meets duties and salary tests, especially after promotions, reorganizations, or raises given in lieu of overtime.
Applies to: All employers
Annual documentation, complaint-handling, and AI-use training for everyone who manages people. Most claims trace to an untrained supervisor's first response.
Applies to: All employers
Run incumbents against ranges and new-hire offers before budget season locks next year's numbers. Our pay compression calculator does the first pass free.
Applies to: All employers
Standard quarterly cycle.
Applies to: All Texas employers
Subscribers: confirm coverage and postings. Non-subscribers: confirm the annual DWC non-coverage filing, workplace notices, and new-hire notices are actually in place.
Applies to: Employers offering group health plans
Distribute required plan notices with enrollment materials; confirm COBRA administration and Texas state continuation notices are handled.
Applies to: All employers
Verify addresses, W-2 data, overtime premium tracking for Box 14 reporting, and bonus treatment in the regular rate before the year closes.
We build annual compliance rhythms for Texas employers: filings, notices, reviews, and training, owned and scheduled so nothing depends on someone remembering.
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